Reference Number CCB230622-6
Job Title IT Finance Administrator (12 month contract)
Job Category Finance and Procurement
Company Coca-Cola Beverages Africa (Group Office)
Job Type Fixed Term (Temporary)
Location – Country South Africa
Location – Province Not Applicable
Location – Town / City South Africa
Job Description
Coca-Cola Beverages Africa (CCBA) presents an exciting opportunity for an experienced and self-motivated IT Finance Administrator. The successful applicant will report into the IT Finance Manager.
This is a 12 month fixed term contract.
Coca-Cola Beverages Africa (CCBA) is the largest African Coca-Cola bottler, accounting for 40% of all Coca-Cola volumes on the continent. CCBA has an extensive footprint in Africa, employing over 17 000 employees, serving a combined population of over 300 million people across the continent.
The CCBA vision is to refresh Africa every day and make the continent a better place for all, growing successfully as a business and creating a better shared future for our people, customers, consumers, communities, planet, and shareholders. We conduct ourselves with the utmost integrity for shared value and the greater good. We are a world class, customer-orientated, socially, and environmentally conscious fast-moving consumer goods (FMCG) company that is driven by engaged, motivated and inspired employees.
Key Duties & Responsibilities
Creation of Purchase Requisition (PR)
Ownership of the CCSabco administration role for purchase requisitions, including support processes, systems, and tools, including:
Creation of IT Purchase Requisitions in D365 for both companies Coca-Cola Beverages SA (Pty) Ltd (CCBSA) and Coca-Cola Sabco (Pty) Ltd (CCSabco)
Check that Purchase Order Request form is complete and that all supporting docs and approvals are attached
Create the Purchase Requisition in D365
Load all supporting documentation in D365
Submit the Purchase Requisition for Purchase Order creation, within 24 hours of receipt of completed support documentation
Respond / resolve queries received from Procurement
Follow Up On Creation Of Purchase Order (PO)
Follow up on D365 workflow to ensure PO is confirmed timeously (PR to be converted to PO within 24 hours of PR creation)
Download PDF version of PO from D365 and forward to PO Requestor and vendor
Maintain tracker of CCBSA PO numbers and associated D365 Cost Collector number. Forward to IT Finance Manager by close of business on the Monday before Friday month end close
Receipting Of All Goods And Service Delivered
Follow up on open POs with service owners. Delivered goods / services to be receipted before month end close
Download and circulation of open PO reports :
Create on 2nd, 3rd and 4th week of the month, including the Friday before month end. Circulate to PR requester for follow up on delivery of goods / services
Service owners to follow up with service providers and ensure goods / services are delivered on time
Service owners to communicate back to IT Financial Administrator as to which line items on the PO have been received and can be receipted
Open PO report to be circulated to IT Finance Manager :
CCBSA – close of business on the Monday before Friday month end close
CCSabco – close of business on the Tuesday before Friday month end close
Receipt all goods / services delivered before month end cut-off timelines
Facilitate Timeous Processing Of Vendor Invoices:
On receipt of vendor invoice
Check invoice for completeness (correct Entity, VAT Number, PO number)
Circulate to the service owner for review and approval to process
Once approval to process invoice has been received, circulate to the respective finance departments for processing (CCBSA – Iron Mountain / CCSabco – Group Office Accounts Payable department)
General Ledger Journal Processing:
Upon instruction and approval by the IT Finance Manager, process IT journals in D365:
Monthly IT prepaid journal
Monthly CCBSA IT recharge journal
Month end accrual journals
Other journals as required
Ensure simplified and standardised month / quarter / year-end processes are followed
Identify opportunities to eliminate process inefficiencies
Skills, Experience & Education
Qualifications:
Minimum requirement: BCom Degree in Accounting or equivalent
Experience:
3 – 5 years’ experience in a Finance Administrator role
Strong ERP experience and excellent MS Office skills, particularly Excel at an intermediary / advanced level
Strong focus on detail (accuracy and completeness), adherence to policy and procedure, meeting deadlines and strong interpersonal skills (communicating / guiding)
General The advert has minimum requirements listed.
Management reserves the right to use additional or relevant information as criteria for short-listing.